Privacy Policy

The following English version of the PrivacyPolicy is provided solely to aid in understanding. In the event of any conflicts arising about wording, the German original version shall be exclusively binding for all parties involved.

Privacy policy

Thank you for visiting our website www.rfj-joybox.com and for your interest in our company.

The protection of your personal data is important to us.

The purpose of this privacy policy is to inform you about the processing of your personal data that we collect from you when you visit our website. Our data protection practice is in accordance with the legal regulations of the EU's General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following data protection declaration serves to fulfil the information obligations resulting from the GDPR. These can be found, for example, in Art. 13 and Art. 14 ff. GDPR.

Responsible Person

The controller within the meaning of Art. 4 No. 7 GDPR is the person who alone or jointly with others determines the purposes and means of the processing of personal data.

Regarding our website, the responsible person is:

SCC EVENTS GmbH

Olympiapark Berlin, Hanns-Braun-Strasse/Adlerplatz

14053 Berlin

Germany

E-Mail: runforjoy@scc-events.com

Tel.: +49 3030128810

Fax: +49 3030128840

Contact details of the data protection officer

We have appointed a data protection officer in accordance with Art. 37 GDPR. You can reach our data protection officer under the following contact details:

Nicole Rosenfeld, c/o SCC EVENTS GmbH, Data Protection

Olympiapark Berlin, Hanns-Braun-Strasse/Adlerplatz

14053 Berlin

Germany

E-Mail: datenschutz@scc-events.com

Provision of the website and creation of log files

Each time our website is accessed, our system automatically collects data and information from the device (e.g. computer, mobile phone, tablet, etc.) used to access it.

What personal data is collected and to what extent is it processed?

(1) Information about the browser type and version used;

(2) The operating system of the retrieval device;

(3) Host name of the accessing computer;

(4) The IP address of the retrieval device;

(5) Date and time of access;

(6) Websites and resources (images, files, other page content) accessed on our website;

(7) Websites from which the user's system accessed our website (referrer tracking);

(8) Message whether the retrieval was successful;

(9) Amount of data transmitted

This data is stored in the log files of our system. This data is not stored together with the personal data of a specific user, so that individual site visitors cannot be identified.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is to ensure the achievement of the purpose described below.

Purpose of the data processing

The temporary (automated) storage of the data is necessary for the course of a website visit to enable delivery of the website. The storage and processing of personal data is also carried out to maintain the compatibility of our website for as many visitors as possible and to combat abuse and eliminate malfunctions. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website. In addition, we use the data to optimise the website and to generally ensure the security of our information technology systems.

Duration of storage

The deletion of the aforementioned technical data takes place as soon as they are no longer required to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Possibility of objection and deletion

You can object to the processing at any time in accordance with Article 21 of the GDPR and request the deletion of data in accordance with Article 17 of the GDPR. You can find out which rights you have and how to exercise them at the bottom of this privacy policy.

Special functions of the website

Our site offers you various functions, during the use of which personal data is collected, processed and stored by us. We explain below what happens to this data:

Login area and registration for the JOYBOX campaign

What personal data is collected and to what extent is it processed?

The registration and login data entered by the participants in the log-in area will be processed.

The verification of the JOYBOX user authorisation is carried out by means of an SSO procedure via the SCC user account and enables the personal JOYBOX to be evoked after registration.

Legal basis for the processing of personal data

Article 6 Para. 1 lit. b GDPR (implementation of (pre)contractual measures) in conjunction with our terms of use for the JOYBOX, available at https://rfj-joybox.com/joybox-tnb.

The registration for the JOYBOX is a prerequisite for the use of the log-in area.

Purpose of the data processing

From September 11th, 2024, to October 6th, 2024, participants in the BMW BERLIN-MARATHON 2024 sporting event will have the opportunity to create and use a personal, digital mailbox into which Family & Friends can upload motivational greetings in the form of video, images, or voice messages. The retrieval of the uploaded content for the participants is possible from September 26th, 2024.

For us to be able to check the authorisation to create and use the protected area or the protected content of the JOYBOX, participants must enter their SCC user account login data (username and password) in the corresponding form. The matching of the usage authorisation of the JOYBOX takes place via an SSO procedure.

Duration of storage

The registration, content and upload data will be stored for the duration of the JOYBOX campaign and deleted at the latest 7 days after the end of the campaign. The campaign ends on October 6th, 2024.

Erasure option

The deletion options are based on the general regulations on the right of deletion under data protection law described below in this data protection declaration and the terms of use for the JOYBOX, which can be called up under https://rfj-joybox.com/joybox-tnb.

Necessity of providing personal data

The provision of data is contractually required for registration and use of the login area for the JOYBOX. The use of the content protected by the login area is not possible without the entry of personal data. If you want to use our login area, you must fill in the fields marked as mandatory. The entry of data requires the existence of an SCC user account and a confirmed participation in the BMW BERLIN-MARATHON 2024. Registration is not possible if the data you have entered is incorrect or incomplete. If the data entered by you is incorrect or not entered at all, the protected area cannot be used. However, the rest of the site can still be used without logging in.

Upload option for the JOYBOX campaign

What personal data is collected and to what extent is it processed?

The data entered and / or uploaded by the supporters (family & friends) are processed.

Further information is available at https://rfj-joybox.com/joybox-family-privacy.

Legal basis for the processing of personal data

Article 6 Para. 1 lit. b GDPR (implementation of (pre)contractual measures) in conjunction with our terms of use for the JOYBOX, available at https://rfj-joybox.com/joybox-tnb.

Purpose of the data processing

From September 11th, 2024, to October 6th, 2024, participants in the BMW BERLIN-MARATHON 2024 sports event will have the opportunity to create and use a personal, digital mailbox where family and friends can upload motivational greetings in the form of videos, images, or voice messages. The upload of motivational greetings is possible until October 6th, 2024. The retrieval of the uploaded content for the participants is possible starting September 26th, 2024.

Via the personalized links activated during this period, supporters have the option to send personal greeting messages in the respective JOYBOX mailboxes of participants, after providing their names. The content and upload data entered via this upload option will be published vis-à-vis the eligible participants starting September 26th, 2024.

Duration of storage

The content and upload data will be stored for the duration of the JOYBOX campaign and deleted at the latest 7 days after the end of the campaign. The campaign ends on October 6th, 2024.

Erasure option

The erasure options are based on the general regulations on the right of erasure under the data protection regulations described below in this Privacy Policy and the terms of use for the JOYBOX, which can be viewed at https://rfj-joybox.com/joybox-tnb.

Necessity of providing personal data

The provision of mandatory data is contractually required for the use of the upload function on our site. Without the entry of personal data, the transmission of greetings to the JOYBOX of the participants is not possible. The fields marked as mandatory (name, upload file or greeting message) must be filled in to use the upload function. The data entered will only be transmitted once the "Upload" button has been confirmed. A successful transmission is then displayed on the website. Transmission of the data is not possible if the data entered by you is incorrect or incomplete. Failure to provide the data will result in the inability to utilize the upload function.

This website can also be utilised without using the upload function to submit data on this page.

Statistical analysis of visits to this website - Webtracker

We collect, process and store the following data when this website or individual files on the website are accessed: IP address, website from which the file was accessed, name of the file, date and time of access, amount of data transferred and report on the success of the access (so-called web log). We use this access data exclusively in a non-personalised form for the continuous improvement of our website and for statistical purposes. We also use the following web trackers to evaluate visits to this website:

Google Tag Manager

We use on our site the service Google Tag Manager of the company Google Ireland Ltd., Gordon House, Barrow Street, 4 Dublin, Ireland, e-mail: support-deutschland@google.com, website: https://www.google.com/. Personal data is also transferred to the U.S. With regard to the transfer of personal data to the U.S., there is an adequacy decision on the EU-US Data Privacy Framework of the EU Commission within the meaning of Art. 45 of the GDPR (hereinafter: DPF - https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en ). The operator of the service is certified under the DPF, so that the usual level of protection of the GDPR applies to the transfer.

The legal basis for the processing of personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, which you have given on our website.

Google Tag Manager provides a technical platform for executing and bundling other web tools and web tracking programmes by means of so-called "tags". in this context, Google Tag Manager stores cookies on your computer and analyses your surfing behaviour (so-called "tracking"), insofar as web tracking tools are executed using Google Tag Manager. The data generated by the "tags" are compiled, stored and processed by Google Tag Manager under a uniform user interface. All integrated "tags" are listed separately again in this data protection declaration. When you use our website with the integration of Google Tag Manager "tags" activated, data such as your IP address and your user activities in particular are transmitted to Google servers. The tracking tools used in Google Tag Manager ensure that the IP address is anonymised by Google Tag Manager before transmission by means of IP anonymisation of the source code. With Tag Manager, measured values from different service providers (Google and third-party providers) can be linked and evaluated on the basis of the so-called tag management. Google Tag Manager helps us to compile reports on website activity and to control the web tools of our website.

For processing itself, the service or we collect the following data: Cookies, web tracking data, outgoing or incoming links, information generated by the integration and activation of JavaScript code on the website from Google Tag Manager and the web tools triggered by Google Tag Manager.

you can access the provider's certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/list.

You can revoke your consent at any time. You will find more information on revoking your consent either with the consent itself or at the end of this privacy policy.

For further information on the handling of transmitted data, please refer to the provider's privacy policy at https://policies.google.com/privacy.

The provider also offers an opt-out option at https://policies.google.com/privacy.

Google Analytics

We use on our site the service Google Analytics of the company Google Ireland Ltd., Gordon House, Barrow Street, 4 Dublin, Ireland, e-mail: support-deutschland@google.com, website: https://www.google.com/. Personal data is also transferred to the U.S. With regard to the transfer of personal data to the U.S., there is an adequacy decision on the EU-US Data Privacy Framework of the EU Commission within the meaning of Art. 45 of the GDPR (hereinafter: DPF - https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en ). The operator of the service is certified under the DPF, so that the usual level of protection of the GDPR applies to the transfer.

The legal basis for the processing of personal data is your consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, which you have given on our website.

Google Analytics is a web tracker that analyses the behaviour of page visitors and their interactions with our website and provides us with evaluations and forecasts about the content and products of our website and their popularity (so-called tracking). we have integrated Google Analytics so that the service can compile an analysis of the page users' surfing behaviour. For this purpose, Google collects the page interactions of page visitors with our website and, if applicable, existing information resulting from the reading of cookies or other storage technologies and processes it statistically for us. google Analytics uses data processing technologies that make it possible to track individual page visitors and their interaction with other Google services such as the Google Ads advertising network. Data from other Google services are also used to close data gaps and to create comprehensive statistics on the content of our website by means of machine learning technologies, modelled statistics and forecasting functions. If Google Analytics is activated on our website, the data determined by Google Analytics are transmitted to servers of the company Google Ireland Limited. As part of the order processing, personal data may also be transmitted to the servers of the parent company Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States. we carry out the analysis through Google Analytics in order to constantly optimise our internet offer and make it more available. This is a so-called reach measurement.

For processing itself, the service or we collect the following data: Data on the interactions of page visitors with the content of the website, data on the handling of the services presented on our website, data from external Google services, insofar as they interact with our website, such as advertising data or data on behaviour in relation to advertising, data on the gross geographical origin, the browser used, operating system and other information on the terminal device used.

Google Analytics will store the data relevant for the provision of web tracking for as long as it is necessary to fulfil the booked web service. Data collection and storage is anonymised. Insofar as individual interactions of site visitors make it possible to subsequently establish a personal reference to specific actions, we will delete the collected data when the purpose has been achieved. The data will be deleted at the latest when it is not subject to any statutory retention obligations. As a rule, we will delete this data after 12 months at the latest. You can access the provider's certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/list.

You can revoke your consent at any time. You will find more information on revoking your consent either with the consent itself or at the end of this privacy policy.

For further information on the handling of transmitted data, please refer to the provider's privacy policy at https://policies.google.com/privacy.

The provider also offers an opt-out option at https://tools.google.com/dlpage/gaoptout?hl=de.

Integration of external web services and processing of data outside the EU

On our website, we use active content from external providers, so-called web services. When you visit our website, these external providers may receive personal information about your visit to our website. This may involve the processing of data outside the EU. You can prevent this by installing an appropriate browser plug-in or deactivating the execution of scripts in your browser. This may result in functional restrictions on websites that you visit.

We use the following external web services:

COOKIEFIRST

We use on our site the service COOKIEFIRST of the company CookieFirst by Digital Data Solutions B.V., Plantage Middenlaan 42a, 1018DH Amsterdam, Netherlands, e-mail: legal@cookiefirst.com, website: https://cookiefirst.com/. Personal data is transmitted exclusively to servers in the European Union.

The legal basis for the processing is Art. 6 para. 1 lit. c GDPR. The use of the service helps us to comply with our legal obligations.

By integrating COOKIEFIRST, we fulfil our legal obligation with regard to the consent management required for cookies.

You can find out what rights you have with regard to processing at the end of this privacy policy.

For further information on the handling of transmitted data, please refer to the provider's privacy policy at https://cookiefirst.com/legal/privacy-policy/.

 

Information on the use of cookies

What personal data is collected and to what extent is it processed?

We integrate and use cookies on various pages to enable certain functions of our website and to integrate external web services. The so-called "cookies" are small text files that your browser can store on your access device. These text files contain a characteristic string that uniquely identifies the browser when you return to our website. The process of saving a cookie file is also referred to as "setting a cookie". Cookies can be set both by the website itself and by external web services. Cookies are set by our website or external web services in order to maintain the full functionality of our website, to improve the user experience or to pursue the purpose stated with your consent. Cookie technology also allows us to recognise individual visitors by pseudonyms, e.g. a unique or random ID, so that we can provide more personalised services. Details are shown in the table below.

Legal basis for the processing of personal data

Insofar as the cookies are processed on the basis of consent pursuant to Art. 6 para. 1 lit. a GDPR, this consent is also deemed to be consent within the meaning of Section 25 para. 1 TTDSG for the setting of the cookie on the user's terminal device. Insofar as another legal basis is mentioned according to the GDPR (e.g. for the fulfilment of a contract or for the fulfilment of legal obligations), the storage or setting takes place on the basis of an exception according to Section 25 (2) TTDSG. This is the case "if the sole purpose of storing information in the end user's terminal equipment or the sole purpose of accessing information already stored in the end user's terminal equipment is to carry out the transmission of a message via a public telecommunications network" or "where the storage of information in the end-user's terminal equipment or the access to information already stored in the end-user's terminal equipment is strictly necessary to enable the provider of a telemedia service to provide a telemedia service explicitly requested by the user". Which legal basis is relevant can be seen from the cookie table listed later in this point.

Purpose of the data processing

The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve the user-friendliness or to pursue the purpose stated with your consent. Cookie technology also allows us to recognise individual visitors by pseudonyms, e.g. an individual or random IDs, so that we can offer more personalised services. Details are provided in the table below.

Duration of storage

Our cookies are stored until they are deleted in your browser or, if they are session cookies, until the session has expired. Details are listed in the following table.

Possibility of objection and removal

You can set your browser according to your wishes so that the setting of cookies is generally prevented. You can then decide on a case-by-case basis whether to accept cookies or accept cookies in principle. Cookies can be used for various purposes, e.g. to recognise that your access device is already connected to our website (permanent cookies) or to save recently viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can revoke this consent at any time. Please note that the lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this.

Name

Beschreibung

run_for_joy_session

This cookie is needed to support the interface to the content management system of our website.

Server: rfj-joybox.com

Provider: Website operator

Purpose: Art. 6 para. 1 lit. c GDPR (fulfilment of legal obligation)

Storage period: approx. 1 minute

Type: Configuration

cookiefirst-consent

As part of this cookie, we will store their consent or refusal to the cookies we use.

Server: rfj-joybox.com

Provider: Website operator

Purpose: Art. 6 para. 1 lit. c GDPR (fulfilment of legal obligation)

Storage period: approx. 12 months

Type: Configuration

XSRF-TOKEN

This cookie is used to protect the website from attacks and manipulation.

Server: rfj-joybox.com

Provider: Website operator

Purpose: Art. 6 para. 1 lit. c GDPR (fulfilment of legal obligation)

Storage period: Session

Type: Configuration

_ga

This cookie registers a unique ID for a person that logs how the person uses the website. The data is used for statistics.

Server: rfj-joybox.com

Provider: Google

Purpose: Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR (consent)

Storage period: approx. 13 months

Type: Analytics

_ga_VB1535CRVZ

This cookie stores a unique ID when a website is visited and tracks how a person uses the website. The data is used for statistics.

Server: rfj-joybox.com

Provider: Google

Purpose: Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR (consent)

Storage period: approx. 13 months

Type: Analytics

 

Data security and data protection, communication by e-mail

 

Your personal data is protected by technical and organisational measures during collection, storage and processing so that it is not accessible to third parties. In the case of unencrypted communication by e-mail, we cannot guarantee complete data security on the transmission path to our IT systems, so that we recommend encrypted communication or the postal service for information requiring a high level of confidentiality.

Right to information and correction requests - Deletion & restriction of data - Revocation of consent - Right to object

Right to information

You have the right to request confirmation as to whether we are processing your personal data. If this is the case, you have the right to be informed about the information named in Art. 15 (1) of the GDPR, insofar as the rights and freedoms of other persons are not affected (cf. Art. 15 (4) of the GDPR). We will also be happy to provide you with a copy of the data.

Right of rectification

In accordance with Article 16 of the GDPR, you have the right to have any incorrect personal data stored with us (e.g. address, name, etc.) corrected at any time. You can also request that the data stored with us be completed at any time. A corresponding adjustment will be made immediately.

Right to erasure

Pursuant to Art. 17 (1) of the GDPR, you have the right to demand that we delete the personal data we have collected about you if

  • the data is either no longer required;
  • the legal basis for the processing has ceased to exist without replacement due to the withdrawal of your consent;
  • You have objected to the processing and there are no legitimate grounds for processing;
  • Your data is processed unlawfully;
  • a legal obligation requires this or a collection pursuant to Art. 8 (1) GDPR has taken place.

Pursuant to Article 17 (3) of the GDPR, this right does not exist if

  • processing is necessary for the exercise of the right to freedom of expression and information;
  • Your data have been collected on the basis of a legal obligation;
  • processing is necessary for reasons of public interest;
  • the data are necessary for the assertion, exercise or defence of legal claims.

Right to restriction of processing

According to Art. 18 (1) GDPR, you have the right in individual cases to demand the restriction of the processing of your personal data.

This is the case when

  • the accuracy of the personal data is disputed by you;
  • the processing is unlawful and you do not consent to erasure;
  • the data is no longer needed for the purpose of processing, but the data collected is used for the assertion, exercise or defense of legal claims;
  • an objection to the processing has been lodged pursuant to Art. 21 (1) GDPR and it is still unclear which interests prevail.

Right to data portability

Pursuant to Article 20 of the GDPR, you have a right to the transfer of personal data relating to you. We will provide the data in a structured, common and machine-readable format. The data can be sent either to you or to a person responsible named by you.

We provide you with the following data upon request pursuant to Art. 20 para. 1 GDPR:

  • Data collected on the basis of explicit consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR;
  • Data that we have received from you in accordance with Art. 6 Para. 1 lit. b GDPR within the scope of existing contracts;
  • Data that has been processed within the scope of an automated procedure.

We will transfer the personal data directly to a data controller of your choice as far as this is technically feasible. Please note that we are not permitted to transfer data that interferes with the freedoms and rights of other persons pursuant to Art. 20 (4) of the GDPR.

Right of withdrawal

If you have given us express consent to process your personal data (Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR), you can revoke this consent at any time. Please note that the lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this.

Right to object

In accordance with Art. 21 of the GDPR, you have the right to object at any time to the processing of personal data relating to you that has been collected on the basis of Art. 6 (1) (f) (in the context of a legitimate interest). You only have this right if there are special circumstances against the storage and processing.

How do you exercise your rights?

You can exercise your rights at any time by contacting us using the contact details below:

SCC EVENTS GmbH

Olympiapark Berlin, Hanns-Braun-Straße/Adlerplatz

14053 Berlin

Germany

E-Mail: runforjoy@scc-events.com

Tel.: +49 3030128810

Fax: +49 3030128840

Right of appeal to the supervisory authority pursuant to Art. 77 para. 1 GDPR

If you suspect that your data is being processed illegally on our site, you can of course have the issue clarified by the courts at any time. In addition, any other legal option is open to you. Irrespective of this, you have the option of contacting a supervisory authority in accordance with Article 77 (1) of the GDPR. The right of complaint pursuant to Art. 77 GDPR is available to you in the EU Member State of your place of residence, your place of work and/or the place of the alleged infringement, i.e. you can choose the supervisory authority to which you turn from the above-mentioned places. The supervisory authority to which the complaint has been submitted will then inform you of the status and outcome of your submission, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.